Awarding Course Credit to Students Called to Serve in the Military
(Updated July 28, 2010)
The 2013-2014 Undergraduate Catalog states: “Student entering the armed services of the United States may be granted full refund of refundable fees (but no course credit) if the call comes before the end of the first three-fourths of the semester. If call comes after that, full credit for courses may be granted if the student has passing grades at the time of departure.” WVU will operationalize this policy as follows
1. Students who withdraw from the University for Military Service up to and including the 12th week of the semester will receive a full refund of their fees and be administratively withdrawn from their classes. No course grades or credit will be awarded.
2. Students who leave the University for Military Service after the 12th week of the semester should work with the designated contact person in their home college (usually the academic associate/assistant dean). The student may also contact the Registration Unit of the Office of the Registrar (304-293-2121). The contact person will assist the student in reviewing the student’s eligibility for credit for their courses on a course-by-course basis with instructors.
3. The contact person will work with the student’s instructors to gather grade information for the student. If the course is not in the student’s home college, the contact person can work with his/her counterpart in the appropriate college. Several outcomes are possible:
- If the course is substantially complete and the student has done passing work, the student should receive the grade earned at that time. It is anticipated that this would be the outcome in the majority of the courses.
Students who receive orders with sufficient advance notice are expected to notify their professors of their upcoming deployment date and meet with their professors to come to agreement on what regular course assignments they can reasonably complete prior to the deployment date (details of this arrangement should be indicated in a contract initialed by both the instructor and the student; contracts must be placed in the students file). Students should not be penalized for not completing assignments, quizzes, tests, or exams due after their deployment date.
- If a critical competency has yet to be covered in a competency-based course, the instructor should award a grade of “I” and work with the student to develop a plan to complete that critical part of the course. To alleviate confusion at a later date, the plan should be in writing and signed by both the instructor and the student. Students called to active duty for a relatively short duration that includes exam week may arrange for an “I” with provision to make up the final exam after completing the period of duty.
- If the student chooses to withdraw from the course, the contact person will work with the appropriate University Office to provide an administrative withdrawal.
EAD/sr updated July 28, 2010
Returning from Deployment or Active Duty
If you leave WVU for at least one semester, you will need to complete the steps below to be considered for readmission and to re-activate your MGIB.
- Complete and submit the application for readmission.
- Once accepted you will need to meet with your academic advisor to schedule classes.
Military Leave Policy
The Undergraduate Catalog states: Students entering the armed services of the United States may be granted full refund of refundable fees (but no course credit) if the call comes before the end of the first three-fourths of the semester. If the call comes after that, full credit for courses may be granted if the student has passing grades at the time of departure.”
Re-activating Your GI Bill
- Complete form 22-1995 Change of Place of Training or Program
- Complete a GI Bill Certification Request Form
- Submit both forms to Janet Trump or Sherry Rose at
or bring forms to the Veteran and Military Family Support Headquarters located on the 2nd floor of Mountainlair in room 214.